Dixon Sister Cities
Dixon, Illinois U.S.A.

October 2015 Minutes

November 17, 2015

Dixon Sister Cities Association

Board Meeting

October 20, 2015

Call to Order:  President Ray Schmidt called the meeting to order at 5:50 PM.

Board Members Present:   Judy Arnould, Laura Brown, Jim Brown, Ellen Mumford, Meg Schmidt, Ray Schmidt, Peggy Ulferts , Geoff Vanderlin and Cathy Seagren .

Sue Coers and Elise Ulferts-Hume were excused.

Association Members Present:   David Nelson

Agenda: A motion to approve the agenda was made and motion carried.

Minutes:  After individual review, corrections were noted to change the spelling of Mukila Maitha’s name and that the student indicated is from Uganda not Kenya. The minutes were approved as corrected.

Treasurer’s Report: Treasurer, Jim Brown, indicated that he had just received the bank statement and had no other records to date. The balance at 9/1/2015 was $16,958.46 and ended at $17,360.50 9/30/2015. A donation of $400 was received and interest of .04.  A full report will be made in November.

It was also noted that the audit of the previous years’ books has not been completed as yet.

Bills: Cathy Seagren presented a bill for $215.00 for the Secretary of State for the annual fee for a Charitable Organization and a related fine for late filing; and Ray Schmidt presented the bill for dinner for the guests from the past Saturday totaling $91.42.  Both were approved to be paid.

COMMITTEES:

Membership:  No change. President Ray Schmidt indicated that he would like to have a membership drive that would bring new active members into the group.

Public Relations & Website:  Elise indicated to Cathy that she will be posting pictures to the website and that she has last month’s minutes already there.

German committee:  Ellen Mumford had nothing to report.

Irish Committee:  No changes or news. Cathy will get Nora’s email address to Meg so she can communicate with her.

Kenya Committee: Geoff Vanderlin and Ray Schmidt reported on the visit Saturday by Mukila Maitha, Rich Johnson and Fullbright scholar, Byamugisha Jimrex. They had a very good visit to several farms in the area and all involved felt it was a worthwhile day. We  had dinner with the guests at Palmyra Place

which several other members attended as well as board members.

Abe Tumati’s father, who was instrumental in our Thika connection has passed away.

He indicated that we should plan a trip to Kenya and it would probably occur during 2017.

Russia Committee: No changes or news.

Fund Raising: Ellen Mumford reported that the booth at the Scarecrow/Oktoberfest event in Dixon was

canceled. As it appears to have had small attendance it was best we had cancelled.

There was some discussion about having Oktoberfest again as a group.

No other fundraising is planned at this time. All board members are to think about new ideas.

Old Business

Highway signs were discussed again. It was noted that attempts have been made by Ellen Mumford to

to contact Mr Morley regarding the price of signs.
Plaques for the flagpoles on the riverfront also were discussed and Ellen is working on this.

Our 501c(3) status may help us attract donations and members.

New Business: Cathy Seagren reported that Carol Jones is willing to be chairperson over “The Christmas Family” again. She will contact Goodfellows for the name of one or two families in need this year. A letter will be sent out to the membership asking for donations as in previous years. Shopping will be done by several members and delivered to the assigned families the week before Chrismas. It was noted that in the letter to members it should remind people of our new tax status which will make the donations tax deductible. Due to this, donations will need to be given in the Dixon Sister Cities Associaiton, rather than directly to Carol .

Member David Nelson has items in his garage that need to be placed in our room at City Hall. It was also noted that a day of organization needs to be done very soon. Ellen will purchase file folders to help with

this and it was agreed that all would help.

Adjournment: Motions to adjourn were made and approved and the meeting ended at 6:56 pm.

The next meeting, will be held at the Dixon Police Station Community Room on November17, 2015 at 5:45 P.M.

Respectfully submitted,

Cathy Seagren

Secretary