Dixon Sister Cities
Dixon, Illinois U.S.A.

March 15, 2016 Minutes

July 19, 2016

Dixon Sister Cities Association

Semi Annual Meeting

March 15, 2016

Public Safety Building


Called to order:  President Ray Schmidt at 7:12 P.M.

Board members present: Judy Arnould; Laura Brown; Jim Brown;; Elise Ulferts-Hume; Meg Schmidt; Ray Schmidt; Peggy Ulferts; Geoff Vanderlin;  Cathy Seagren-Quorum

Absent: Ellen Mumford; Sue Coers

Association Member: David Nelson; Claudia Nelson; Tom Burns

Agenda: – Accepted with addition for Flag Stands in New Business.

Minutes:  After individual review, the minutes from February were approved. September 2015 minutes were also available for review. (Already approved)

Treasurer’s Report: Treasurer, Jim Brown reported a current balance of $17,879.69 per the bank. The check which was still outstanding last month has now been cashed. He wrote a check today for the State of IL in the amount of $15.00 to be included with the current tax information which has been prepared by Gary Berg and will be mailed tomorrow.  Cathy Seagren presented a bill for name tags from Illini Trophy for $19.00.


Membership: Current paid membership is 26 which includes, individuals and families.  A total of $405.00 has been collected so far for dues. Former members were mailed membership invitations but there has been no response.

Public Relations & Website: Elise Ulferts-Hume has put pictures on the website. She also has kept the minutes current on the site.

Geoff Vanderlin and Cathy Seagren presented information on the High School Homestay Exchange Program which is being initiated by International. The first step is to have a local coordinator. We will work in coordination of the Kiwanis group.  Discussion about the costs and requirements ensued and will be addressed as we progress.

Fundraising: There are no plans for fundraising at this time.

German Committee: No report.

Irish Committee: No report.

Kenya Committee : Geoff Vanderlin reported that he is trying to make contact with Dr Ikenye and Bill Kariuki regarding a possible visit in early 2017 and to send a donation given for the orphanage at Thika. He will be sending out an email to membership soon to see who is interested in the trip and will follow with an informational meeting.

Russia Committee: David Nelson reported that the former mayor of Dikson will not be visiting as he has health issues. There has been no contact with Dikson recently.

Also, the conference in Florida which was planned for 2016 was cancelled. It is hoped that there will be one in 2017.

Old Business:

Highway Signs:  It was noted that the sign on Route 2 west of Dixon is leaning and needs to be moved soon. No further discussion on other signs.

Memorial Funds:  Ellen sent Elise an example of a memorial sign with the map of the country included as was suggested last month. She will be working with Mr Morley to get the signs completed soon.

New Business:

Illinois Sister Cities Association Conference:  At this time, Ray and Meg Schmidt and Cathy Seagren are signed up and are attending. It was noted that the reduced fee of $95.00 is being honored til the end of March. Cathy reported that she has been told that registration is low. The conference is in Decatur on April 8th and 9th.

International Dues: Cathy Seagren sent a thank you to the City of Dixon for the payment of International dues.

501(c)3 Tax Filing: The paperwork is complete and will be sent tomorrow.

Flag Stands: Cathy Seagren presented information for new indoor stands for our flags. These would be much easier to transport than the current ones which would still be used for outside use. Cathy made a motion to purchase 5 stands at the current price of $29.00 from US Flags, Inc. or at a sale price if appropriate. The motion was seconded and unanimously approved.

General Interest Announcements:

The next Board meeting is April 19, 2016. It will be at the Public Safety Building at 5:45 P.M.

A motion was made and seconded to adjourn. This carried unanimously.

All in attendance enjoyed a time of coffee and cookies which were provided by Peggy Ulferts.

Respectfully submitted,

Cathy Seagren, Secretary