Dixon Sister Cities
Dixon, Illinois U.S.A.

June 18, 2019 Minutes

Board members attending: Elise Ulferts-Hume, Cathy Seagren, Jodi Monk, Ellen Mumford, Jim Brown, David Nelson, Meg Schmidt

Board members absent: Geoff Vanderlin, Ray Schmidt

Members attending: Laura Brown

The meeting was called to order at 5:50 PM by President Ellen Mumford

  1. It was reported that it is not necessary to approve the agenda.
  2. The minutes of the May 21, 2019 meeting were approved: Cathy Seagren (motion), Meg

Schmidt (2nd), carried.                                                                                                                                                                             

  1. Treasurer Jodi Monk reported that the checkbook balance on May 31, 2019 was $12,773.04; the Edward Jones balance was $5,591.21; and the total net worth was $18,364.25. It was reported that it is not necessary to approve the treasurer’s report. The report will be attached to the minutes for audit. David Nelson presented bills for $150.00 (Mcfalls, Berge & Associates- federal/state reports), $15.00 (IL Charitable Bureau Fund), $79.00 (office supplies & mailings). Reimbursements for ISCA Annual Conference; $49.00 to Cathy Seagren, $49.00 to Jim Brown, $98.00 to Ray & Meg Schmidt. No checks were presented. A motion was made to pay the bills presented: Meg Schmidt (motion), Cathy Seagren (2nd), carried.
  2. Member contact info sheet: David Nelson reported that 34 members have responded.
  3. Fundraising: Jim Brown, Ellen & Carl Mumford, Laura Brown, Cathy Seagren, Elise Ulferts-Hume, Jodi Monk will work the June 22, 2019 cookout. Cathy Seagren has a new health certificate. Meg Schmidt reported no follow up to a County Market cookout. Ellen Mumford has not yet contacted Mark Fromke in regards to an outdoor fundraiser at her home. Jim Brown will look into having a directional sign made to place at the corner of N. Galena Ave. & E. Bradshaw advertising future DSCA cookouts at Oliver’s. Ellen Mumford reported the possibility of DSCA having an informational table & gift basket raffle at the Dixon City Market.
  4. Summer Picnic: Tues. Aug. 27, 2019. Time & place yet to be determined.
  5. International Soccer Event-2020: Cathy Seagren reported that we may be called upon for support.
  6. Board vacancy: David Nelson reported that a new board member is needed to replace Sofia Rockwood who has recently stepped down. No action taken. 
  7. German Committee: Ellen Mumford reported that Karin Jage and the Herzberg delegation will meet Wed. June 19, 2019 to finalize trip information (flights, interests, etc.). That information will then be forwarded to us. Elise Ulferts-Hume suggested we use the remainder of Harry Ulfert’s memorial fund to defray expenses incurred for the Herzberg visit. It was also suggested that we use funds from other accounts towards expenses for the visit.
  8. Kenya Committee: Cathy Seagren reported that the Ambassador of Nirobi is withdrawing all currency in circulation effective Oct. 1, 2019.
  9. Russia Committee: Ellen Mumford will ask Mayor Arellano to sign and send the prototype letter composed by David Nelson in regards to The First Russia/U.S. Municipal Forum to be held Oct. 10-12, 2019 in Lipetsk, Russia.
  10. Irish Committee: no report.
  11. The next meeting will be held July 16, 2019 at 5:45 PM at the Public Safety Building.
  12. Meeting adjourned at 7:10 PM: Elise Ulferts-Hume (motion), Meg Schmidt (2nd), carried.

Respectfully submitted,

James J. Brown

May 21, 2019 Minutes

Board members attending: Ellen Mumford, Meg Schmidt, Ray Schmidt, Jim Brown, Geoff Vanderlin, Jodi Monk, David Nelson, Claudia Nelson, Cathy Seagren                                                                                              Board members absent: Elise Ulferts-Hume

Members attending: Laura Brown

The meeting was called to order at 5:45 PM by President Ellen Mumford

  1. The agenda was approved: David Nelson (motion), Geoff Vanderlin (2nd), carried.
  2. The minutes of the April 16, 2019 meeting were approved: Cathy Seagren (motion), Ray Schmidt (2nd), carried.
  3. Treasurer Jodi Monk reported that the checkbook balance on April 30, 2019 was $12,745.78; the Edward Jones balance was $5,591.21; and the total net worth was $18,336.99. A motion was made to approve the treasurer’s report as presented and attach it to the minutes for audit: Meg Schmidt (motion), Geoff Vanderlin (2nd), carried. David Nelson presented bills for $32.50 (Lyra program copies), $45.00 (Cimino’s-concert meals), $39.88 (office supplies). Cathy Seagren presented a bill for $10.00 (health certificate for cancelled April 27, 2019 cookout). Laura Brown presented a bill for $69.15 (Lyra lunches). A motion was made to pay the bills presented: Ray Schmidt (motion), Cathy Seagren (2nd), carried. David Nelson presented 1 donation check (Peggy Ulferts, $200.00) and (Bruce Keller, $20.00 cash). David Nelson will send Thank You notes.
  4. Lyra Concert: David Nelson reported that 60 people were in attendance and publicity was the same as in the past, $603.00 was taken in as an offering, and David Nelson was reimbursed $397.00 by St. Luke’s Episcopal Church.
  5. Member contact info sheet: David Nelson reported that 35 letters were mailed out on Feb. 19, 2019 and 32 members have responded.
  6. ISCA Annual Conference: Cathy Seagren reported a small attendance and great entertainment.
  7. Fundraising: The April 27, 2019 cookout was cancelled due to inclement weather. Meg Schmidt contacted County Market in regards to a possible cookout there (no action taken). Jodi Monk confirmed fundraising efforts at Culver’s on Tues. Sept. 10, 2019 from 5:00-8:00 PM. She will follow up and confirm the date again. Ellen Mumford presented the idea of Mark Framke (of former Orum Restaurant) catering a by invitation dinner/auction as a fundraiser to be held at the home of Ellen & Carl Mumford.
  8. 403(b) report: David Nelson reported that we are currently in good standing with the IRS. 
  9. Summer picnic: Tues. Aug. 27, 2019. Time & place to be determined.
  10. Penguin Project: Geoff Vanderlin announced the presentation of “Annie” Nov. 16-19, 2019 at Dixon High School.
  11. German Committee: Ellen Mumford reported that she had spoken to Mayor Arellano (prior to her departure to Florida), in regards to the Herzberg visit to Dixon. She will contact him again. A Herzberg visitor list has been presented, which may change numerous times. Ellen Mumford also stated that she would like to see a newsletter reinstated to promote DSCA and the Herzberg/Dixon relationship.
  12. Irish Committee: no report.
  13. Russia Committee: It was suggested that DSCA draft a letter to have Mayor Arellano sign and send in regards to The First Russia/U.S. Municipal Forum to be held Oct. 10-12, 2019 in Lipetsk, Russia.
  14. Kenya Committee: no report.
  15. The next meeting will be held June 18, 2019 at 5:45 PM at the Public Safety Building.
  16. Meeting adjourned at 7:12 PM: David Nelson (motion), Meg Schmidt (2nd), carried.

Respectfully submitted,

James J. Brown, Secretary

April 16, 2019 Minutes

Board members attending: (quorum of eight) David Nelson, Claudia Nelson, Cathy Seagren, Jim Brown, Jodi Monk, Ray Schmidt, Meg Schmidt

Board members absent: Elise Ulferts-Hume, Sofia Rockwood, Ellen Mumford, Geoff Vanderlin

Members attending: Laura Brown

The meeting was called to order at 5:52 PM by Vice President David Nelson

  1. The agenda was approved as revised: Ray Schmidt (motion), Cathy Seagren (2nd), carried.
  2. The minutes of the March 19, 2019 meeting were approved: Ray Schmidt (motion), Meg Schmidt (2nd), carried.
  3. Treasurer Jodi Monk reported that the checkbook balance on March 31, 2019 was $12,736.13; the Edward Jones balance was $5,591.21; and the total net worth was $18,327.34. A motion was passed to approve the treasurer’s report as presented and attach it to the minutes for audit: Claudia Nelson (motion), Cathy Seagren (2nd), carried. Jim Brown presented a bill for $41.07 for printer ink & Geoff Vanderlin presented a bill for $253.00 (Kiwanis Club) for Riverfront flags. A motion was passed to pay the bills presented: Meg Schmidt (motion), Cathy Seagren (2nd), carried. Cathy Seagren presented a check for $50.00 for the Lyra Concert.
  4. Lyra Concert: David Nelson reported that Fr. Wes Hills of St. Luke’s Episcopal Church gave a verbal guarantee for the $1,000.00 cash honorarium made by sponsors to be paid to the singers. St. Luke’s will print the concert programs. Ray & Meg Schmidt offered to house the 3 male singers and the after-concert meal will be held at Cimino’s due to Carl & Ellen Mumford’s delayed return to Dixon. DSCA will pay for the 4 “to go” lunches made by Laura Brown. 
  5. Website: Meg Schmidt reported on behalf of Elise Ulferts-Hume that Tony Winstead will help us with whatever needs we have.
  6. Member contact info sheet: Jodi Monk and Ray Schmidt made final revisions. Some copies were made by Ray Schmidt. David Nelson to make remaining copies.
  7. ISCA Annual Conference: Ray & Meg Schmidt, Cathy Seagren, Jim & Laura Brown will be attending.
  8. Fundraising: Oliver’s cookout, April 27, 2019. Cathy Seagren will get the health certificate. Menu: pork chops, burgers, brats, hot dogs, chips, pop, water. David Nelson will reconfirm the June 22, 2019 Oliver’s cookout date. Jodi Monk contacted Culvers regarding a possible Fall 2019 cookout date.
  9. David Nelson reported that Sophia Rockwood has resigned from the board but will remain a member. The board accepted her resignation.
  10. German Committee: David Nelson reported that he recently emailed Karin Jage, the Herzberg visit contact. There has been no update. DSCA members suggested the following as possible side trips for the Herzberg delegation (Mississippi River excursion, LeClaire, IA, Buffalo Bill Museum, John Deere Pavilion/Hdqtrs.,  Davenport, IA Sister Cities Association, Nachusa Grasslands, Franklin Creek State Park, Starved Rock State Park, Bishop Hill, Anderson Gardens/JMK Nippon Japanese Restaurant, Northwest Territory Historic Center). 
  11. Irish Committee : no report.
  12. Russia Committee: no report.
  13. Kenya Committee: Dr. Ikenye has retired.
  14. The next meeting will be held May 21, 2019 at 5:45 PM at the Public Safety Building.
  15. Meeting adjourned at 7:04 PM: Claudia Nelson (motion), Meg Schmidt (2nd)

Respectfully submitted,

James J. Brown, Secretary

November 2015 Minutes

Dixon Sister Cities Association

Board Meeting

November 17, 2015

Public Safety Building

Called to order: President Ray Schmidt at 5:56 P.M.

Board members present: Ellen Mumford; Meg Schmidt; Jim Brown; Elise Ulferts-Hume; Ray Schmidt; Cathy Seagren-Quorum

   Absent: Sue Coers; Peggy Ulferts; Laura Brown; Geoff Vanderlin

Association Member: David Nelson

Agenda: – no acceptance or denial.

Minutes:  After individual review, the minutes were approved with no corrections.

Treasurer’s Report: Treasurer, Jim Brown reported that he still does not have the checkbook or records.

He will contact Geoff and will go through last year’s books with him before the next meeting. Per the bank statement he received there is a balance of $17,263.33 with one outstanding check in the amount of $215.00. The actual balance is $17,048.33.

One bill, the annual fee for the Post Office Box was presented for payment in the amount of $66.00. Payment of this was approved.

COMMITTEE REPORTS:

Membership: Cathy Seagren reported there has been no change. It is time to send out membership renewals to current members. This will be followed by a larger drive. Cathy will update the membership

form and send it to Ray for his ok before it is sent out. Ray will do membership letter. New committees will be assigned after forms are returned.

Public Relations & Website: Elise Ulferts-Hume will get Tony’s help to put pictures of recent farm visitors and the parade on the sight.

Ellen has received the certificate from Petunia Parade and has framed it. It will be put in City Hall display in the next few days.

Meg Schmidt told about a student who did a replica of the riverfront for a school project at Reagan School. The student included our flags in their display. She will see if she can get permission to put a picture of the project on our website.

Meg suggested that we should contact the city in Illinois that has a French sister city to offer our condolences and support for France in light of the shootings in Paris this past week. She will do this.

Fundraising: No immediate plans. Fundraising must be a priority in the coming year. Cathy Seagren will

get a “cookout date” from Dixon Food Center when signup becomes available.

German Committee:  Ellen Mumford had nothing to report.

Irish Committee: Meg Schmidt had nothing to report.

Kenya Committee :  No report in Geoff Vanderlin’s absence. Ray and Meg received a thank you from the

farm visitors.

Russia Committee: David Nelson had nothing to report.

Old Business:

Highway Signs: Ellen Mumford reported that she received information on new signs from Morley Signs.

A complete set of signs will be $660.00 or $1,320.00 for two sets.  Replacement signs for the Russian signs currently in place are $90.00 and 5 website signs will be $325.00. These total $2,035.00. She is in contact with the State Highway department regarding placement of signs including moving the sign on Route 2 west, which needs to be moved, as well as the city department that involves sign placement.

Memorial Funds:  No more action. Ellen stated that information needs to be completed on each plaque planned for the riverfront(1 for each sister city). Asked for some help and Elise Ulferts-Hume said she would meet with Ellen and they will get this done!

501(c)3: Our status is questionable at the moment.  The appropriate paperwork has been received by the state. They have not cashed our check as yet.

New Business:

Christmas Family: Carol Jones has called Goodfellows for a family. They have not responded as yet.  President Ray will write a letter to be sent to the membership. Meg  Schmdt will do the mailing. Cathy Seagren will get a list of members to her. Checks will need to be made out to the Association this year for tax deductions.  Jim’s address will be used for members to send checks rather than the PO Box.

Ellen Mumford reported that she had gone to the office at City Hall about a week ago and the room was empty. All our things were in another room. She went to the offices upstairs and asked why things had been moved. They indicated that they thought we weren’t going to use the room. Cathy Seagren and Mary Gilbert dropped off a box of records on Monday November 16th and the Sister Cities property was back in the room.

A lease for the upcoming year should be received soon. Cathy Seagren made a motion to be proactive and issue a check for the $1.00 rent for 2016  and mail it now. The motion was seconded and carried unanimously.

The next Board meeting will be at the Public Safety Building on January 19, 2016 at 5:45 P.M.

Respectfully submitted,

Cathy Seagren, Secretary

October 2015 Minutes

Dixon Sister Cities Association

Board Meeting

October 20, 2015

Call to Order:  President Ray Schmidt called the meeting to order at 5:50 PM.

Board Members Present:   Judy Arnould, Laura Brown, Jim Brown, Ellen Mumford, Meg Schmidt, Ray Schmidt, Peggy Ulferts , Geoff Vanderlin and Cathy Seagren .

Sue Coers and Elise Ulferts-Hume were excused.

Association Members Present:   David Nelson

Agenda: A motion to approve the agenda was made and motion carried.

Minutes:  After individual review, corrections were noted to change the spelling of Mukila Maitha’s name and that the student indicated is from Uganda not Kenya. The minutes were approved as corrected.

Treasurer’s Report: Treasurer, Jim Brown, indicated that he had just received the bank statement and had no other records to date. The balance at 9/1/2015 was $16,958.46 and ended at $17,360.50 9/30/2015. A donation of $400 was received and interest of .04.  A full report will be made in November.

It was also noted that the audit of the previous years’ books has not been completed as yet.

Bills: Cathy Seagren presented a bill for $215.00 for the Secretary of State for the annual fee for a Charitable Organization and a related fine for late filing; and Ray Schmidt presented the bill for dinner for the guests from the past Saturday totaling $91.42.  Both were approved to be paid.

COMMITTEES:

Membership:  No change. President Ray Schmidt indicated that he would like to have a membership drive that would bring new active members into the group.

Public Relations & Website:  Elise indicated to Cathy that she will be posting pictures to the website and that she has last month’s minutes already there.

German committee:  Ellen Mumford had nothing to report.

Irish Committee:  No changes or news. Cathy will get Nora’s email address to Meg so she can communicate with her.

Kenya Committee: Geoff Vanderlin and Ray Schmidt reported on the visit Saturday by Mukila Maitha, Rich Johnson and Fullbright scholar, Byamugisha Jimrex. They had a very good visit to several farms in the area and all involved felt it was a worthwhile day. We  had dinner with the guests at Palmyra Place

which several other members attended as well as board members.

Abe Tumati’s father, who was instrumental in our Thika connection has passed away.

He indicated that we should plan a trip to Kenya and it would probably occur during 2017.

Russia Committee: No changes or news.

Fund Raising: Ellen Mumford reported that the booth at the Scarecrow/Oktoberfest event in Dixon was

canceled. As it appears to have had small attendance it was best we had cancelled.

There was some discussion about having Oktoberfest again as a group.

No other fundraising is planned at this time. All board members are to think about new ideas.

Old Business

Highway signs were discussed again. It was noted that attempts have been made by Ellen Mumford to

to contact Mr Morley regarding the price of signs.
Plaques for the flagpoles on the riverfront also were discussed and Ellen is working on this.

Our 501c(3) status may help us attract donations and members.

New Business: Cathy Seagren reported that Carol Jones is willing to be chairperson over “The Christmas Family” again. She will contact Goodfellows for the name of one or two families in need this year. A letter will be sent out to the membership asking for donations as in previous years. Shopping will be done by several members and delivered to the assigned families the week before Chrismas. It was noted that in the letter to members it should remind people of our new tax status which will make the donations tax deductible. Due to this, donations will need to be given in the Dixon Sister Cities Associaiton, rather than directly to Carol .

Member David Nelson has items in his garage that need to be placed in our room at City Hall. It was also noted that a day of organization needs to be done very soon. Ellen will purchase file folders to help with

this and it was agreed that all would help.

Adjournment: Motions to adjourn were made and approved and the meeting ended at 6:56 pm.

The next meeting, will be held at the Dixon Police Station Community Room on November17, 2015 at 5:45 P.M.

Respectfully submitted,

Cathy Seagren

Secretary