Dixon Sister Cities
Dixon, Illinois U.S.A.

April Minutes

July 19, 2016

Dixon Sister Cities Association

Board Meeting

April 19, 2016

5:45 PM

Called to order:  President Ray Schmidt at 5:50 PM.

Board members present:  Judy Arnould, Laaura Brown, Jim Brown, Sue Coers, Elise Ulferts-Hume, Meg Schmidt, Ray Schmidt, and Geoff Vanderlin which made a Quorum.

Absent:  Ellen Mumford, Cathy Seagren, and Peggy Ulferts all excused.

Association Members: None

Agenda:  Accepted

Minutes:  After the correction of the date regarding possible trip to Kenya early in 2017 rather than 2016, the minutes were approved.

Treasurer’s report: Treasurer, Jim Brown reported a current bank balance of $17,866.89 as of 3/31/2016. This did not show a $240.00 deposit for donations and dues, or an outstanding check for $19.00, which gave the checkbook balance of $18,087.89.  The flag stands that were approved last month came to $23.00 each. The total cost for the five stands was $115.00. Ray and Meg will submit a bill next meeting for $190.00 for two registrations, at $95.00 each, for registration for the Illinois Sister Cities Conference.

COMMITTEE REPORTS:

Membership:  Five membership dues came in. The checks were turned in to Jim Brown for deposit. The board agreed that the president, Ray Schmidt, will send out thank you notes to new members that are businesses and/or donors.

Public Relations & Website: Elise will update the minutes on the website. The board feels it will be good to participate in the Dixon Petunia Festival Parade this year. The parade will be on July 3rd, 2016. Ray Schmidt shared ideas on short-term student exchanges that he gleaned from the IL Sister Cities Conference. Members can contact Ray if they are interested in learning more about successful student exchanges.

Fundraising: Meg shared ideas she gleaned from the IL Sister Cities Conference on fundraising in smaller sister cities. The main idea being to promote one Sister City at a time. Perhaps we can promote one at the Scarecrow Festival. We can have flyers and posters.

German Committee:  Judy Arnould reported that Deter called John for his birthday.

Irish Committee:  No report.

Kenya Committee:  Sue Coers’ donation to Dixon Sister Cities is earmarked for Namratha Shah Orphanage. The $500.00 will be wired there. Geoff Vanderlin indicated to Travel Consultants that there could be an upcoming trip to Thika in early 2017.

Russia Committee:  The former mayor of Dikson, Siberia was unable to come for a visit due to poor health.

OLD BUSINESS:

Memorial Fund Project:  The final editing of the signage will happen when Ellen Mumford is back in Dixon. They will present the information for approval at the May meeting.

Office at City Hall:  Dixon Sister Cities office at City Hall was packed up and put in a storage room until we find out where it will be moved. We need a representative from our Dixon Sister Cities board to contact Mike Venier about our storage office.

Highway Signs:  No report, but the question was asked if we can go through Lee County Highway Department to make the signs instead of Morley?

State Sister City Conference Report- Meg and Ray:  Many ideas were shared for Youth Exchanges and Fundraising. Ray Schmidt would like more communication on sharing visits with other cities.

NEW BUSINESS:

501(C)3 Tax filing 2016:  The determination letter is in the mail to Dixon Sister Cities PO Box. Jim Brown currently has Cathy’s key.

GENERAL INTEREST ANNOUNCEMENTS;

The next board meeting will be Tuesday, May 17, 2016 at 5:45 PM at the Dixon Public Safety Building.

A motion was made and seconded to adjourn. This carried unanimously.

Respectfully submitted by Meg Schmidt, substituting for Cathy Seagren, Secretary